Introduction
Every business in India, whether small or large, needs reliable billing software. From generating professional invoices to managing GST compliance, the right billing software can save you hours of work and help avoid costly errors.
With so many options available, choosing the best billing software in India can be overwhelming. This comprehensive guide compares the top billing solutions, their features, pricing, and helps you make the right choice for your business.
What Makes Good Billing Software?
Before comparing options, let's understand what features matter most:
Essential Features
- Invoice Generation: Create professional, customizable invoices
- GST Compliance: Automatic tax calculations and GST return reports
- Multiple Payment Modes: Track cash, card, UPI, and credit payments
- Customer Management: Store customer details and transaction history
- Product/Service Catalog: Maintain item database with prices
- Reports: Sales, tax, and business performance analytics
Advanced Features
- Inventory Management: Track stock levels
- Multi-user Access: Staff accounts with permissions
- Cloud Sync: Access data from anywhere
- Mobile Apps: Bill on the go
Top Billing Software in India - Detailed Comparison
1. BillingFast - Best Overall Billing Software
BillingFast is India's most user-friendly billing software, designed for businesses of all sizes. It combines simplicity with powerful features.
Key Features:
- Professional invoice templates
- Automatic GST calculations (CGST, SGST)
- QR code on invoices for instant UPI payments
- Real-time inventory management
- Customer credit/due tracking
- WhatsApp invoice sharing
- 45+ business reports
- Mobile apps for iOS and Android
- Multi-store support
- Role-based user access
- Barcode scanning and printing
Pricing:
- Free Trial: Experience all features
- Lite: ₹3,588/year - Essential billing features
- Premium: ₹7,000/year - Advanced features, priority support
- Ultra: ₹9,999/year - All features, multi-store, dedicated support
Best For: Retail shops, kirana stores, distributors, manufacturers, service businesses
Pros:
- Free trial available
- No technical knowledge needed
- Excellent mobile app
- 24/7 customer support
2. Zoho Invoice
Zoho Invoice is part of the Zoho business suite, offering professional invoicing.
Key Features:
- Invoice creation
- Payment reminders
- Time tracking
- Client portal
- Multi-currency
Pricing: Free for up to 5 customers | Paid plans from ₹749/month
Cons: Limited free plan, Can be complex for beginners
3. Vyapar
Vyapar is a popular invoicing and accounting app for small businesses.
Key Features:
- GST invoicing
- Expense tracking
- Payment reminders
- Business reports
- Inventory management
Pricing: Free plan with limitations | Premium from ₹399/month
Cons: Limited features in free plan, Customer support can be slow
4. Tally Prime
Tally is India's most established accounting and billing software.
Key Features:
- Complete accounting
- GST compliance
- Inventory management
- Payroll
- Banking integration
Pricing: ₹18,000 (single user, one-time) + ₹5,400/year renewal
Cons: Expensive, Requires training, Desktop-only (no mobile app)
5. Busy Accounting
Busy is desktop-based accounting software popular among accountants.
Key Features:
- Accounting and billing
- GST reports
- Inventory management
- Multi-branch support
Pricing: From ₹7,200/year
Cons: No mobile app, Steep learning curve
6. myBillBook
myBillBook is a mobile-first billing app for small businesses.
Key Features:
- Invoice creation
- GST billing
- Payment tracking
- Basic inventory
Pricing: Free plan available | Premium from ₹249/month
Cons: Limited advanced features, Basic reporting
7. Marg ERP
Marg ERP is a comprehensive business management software popular in distribution and retail sectors.
Key Features:
- Complete ERP solution
- GST billing and compliance
- Inventory management
- Accounting and finance
- Multi-location support
Pricing: From ₹15,000 (one-time) + annual maintenance
Cons: Expensive, Complex setup, Requires training, Desktop-focused
8. Ezo Billing
Ezo Billing offers cloud-based invoicing and billing solutions for small businesses.
Key Features:
- Invoice creation
- GST billing
- Expense tracking
- Basic inventory
- Payment reminders
Pricing: Free plan available | Paid plans from ₹199/month
Cons: Limited advanced features, Basic reporting, Less popular
9. Retail Daddy
Retail Daddy is POS and billing software designed specifically for retail stores.
Key Features:
- POS billing
- Inventory management
- GST compliance
- Customer management
- Barcode support
Pricing: From ₹4,999/year
Cons: Limited to retail sector, Less flexible, Desktop-focused
Comprehensive Feature Comparison
Here's how the top billing software compare across key features:
| Feature | BillingFast | Zoho | Vyapar | Tally | Busy | myBillBook | Marg ERP | Ezo | Retail Daddy |
|---|---|---|---|---|---|---|---|---|---|
| Free Trial | ✓ Yes | Limited | Limited | ✗ No | ✗ No | Limited | ✗ No | ✓ Yes | Limited |
| Mobile App | ✓ Yes | ✓ Yes | ✓ Yes | ✗ No | ✗ No | ✓ Yes | Limited | ✓ Yes | ✗ No |
| GST Compliance | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes |
| Inventory | ✓ Yes | Limited | ✓ Yes | ✓ Yes | ✓ Yes | Basic | ✓ Yes | Basic | ✓ Yes |
| Multi-Store | ✓ Yes | ✗ No | ✗ No | ✓ Yes | ✓ Yes | ✗ No | ✓ Yes | ✗ No | Limited |
| QR Payments | ✓ Yes | ✗ No | Limited | ✗ No | ✗ No | Limited | ✗ No | Limited | ✗ No |
| Ease of Use | Easy | Medium | Easy | Hard | Hard | Easy | Hard | Easy | Medium |
| Support | 24/7 | Business hrs | Business hrs | Business hrs | Business hrs | Business hrs | Business hrs | Business hrs | Business hrs |
| Cloud-Based | ✓ Yes | ✓ Yes | ✓ Yes | Add-on | ✗ No | ✓ Yes | Add-on | ✓ Yes | Limited |
Choosing the Right Billing Software
By Business Type
Retail & Kirana Stores
- Recommended: BillingFast
- Why: Fast billing, inventory tracking, works on mobile, supports barcode scanning and printing
Service Businesses
- Recommended: BillingFast or Zoho Invoice
- Why: Professional invoices, customer management, payment tracking
Manufacturing
- Recommended: BillingFast or Tally
- Why: Inventory management, production tracking, GST compliance
Distributors & Wholesalers
- Recommended: BillingFast
- Why: Multi-customer pricing, credit management, bulk billing
By Business Size
- Micro Business BillingFast Lite - ₹3,588/year
- Small Business BillingFast Premium - ₹7,000/year
- Medium Business BillingFast Ultra - ₹9,999/year
GST Compliance Features
All billing software in India must support GST. Here's what to look for:
Basic GST Features
- GSTIN validation
- HSN/SAC code support
- CGST, SGST, IGST calculations
- Tax invoice format compliance
Benefits of Using Billing Software
1. Save Time
- Generate invoices in seconds
- Automatic calculations eliminate errors
- Batch invoicing for regular customers
- Quick payment tracking
2. Professional Image
- Branded invoices with logo
- Consistent formatting
- Digital receipts via WhatsApp/email
- Payment reminders
3. Better Cash Flow
- Track pending payments
- Send automatic reminders
- Accept multiple payment methods
- Clear payment status visibility
4. Tax Compliance
- Accurate GST calculations
- Ready-to-file tax reports
- Audit-ready records
- E-invoicing compliance
5. Business Insights
- Know your best customers
- Track sales trends
- Monitor profit margins
- Identify growth opportunities
Getting Started with BillingFast
Step 1: Download
- Available on Play Store, App Store, and web
- Free registration with phone number
Step 2: Setup Business
- Add business name and logo
- Enter GSTIN (optional)
- Configure invoice settings
Step 3: Add Products/Services
- Create item catalog
- Set prices and tax rates
- Add HSN/SAC codes
Step 4: Add Customers
- Store customer details
- Set credit limits
- Enable WhatsApp notifications
Step 5: Start Billing
- Create invoices quickly
- Accept payments
- Share via WhatsApp or print
- Track everything automatically
Frequently Asked Questions
Which is the best free billing software in India?
BillingFast offers a free trial with comprehensive billing features including GST compliance, inventory management, and no hidden limitations on invoice numbers. After the trial, affordable subscription plans are available.
Is GST billing software mandatory?
While not legally mandatory, GST-compliant billing software is practically essential for generating proper tax invoices and filing returns accurately.
Can I use billing software on my phone?
Yes, BillingFast works on Android phones, iPhones, tablets, and computers. Your data syncs across all devices.
How much does billing software cost?
Costs vary widely. BillingFast offers:
- Free Trial: Experience all features
- Lite: ₹3,588/year
- Premium: ₹7,000/year
- Ultra: ₹9,999/year
Is my data safe in cloud billing software?
BillingFast uses bank-grade encryption and secure cloud servers. Your data is backed up automatically and protected.
Can I migrate from another billing software?
Yes, BillingFast supports data import from Excel and other formats. Contact support for assisted migration.
Conclusion
The best billing software in India depends on your specific needs, but for most businesses, BillingFast offers the ideal combination of:
- Ease of use: No training required
- Features: Everything you need for billing and inventory
- Affordability: Free trial, plans from ₹3,588/year
- Support: 24/7 customer service
Start with the free trial today and experience how the right billing software can transform your business operations.
Ready to simplify your billing? Download BillingFast now - available on iOS and Android. Start your free trial today!